PLAN YOUR TRIP


Let us help you

Planning and executing a group trip can be an overwhelming experience, so we want to be your support during this process.To help you in this task, one of our travel advisors will guide you and create together with you a travel itinerary that adapts to your needs, the study plan of your students and the specific objectives of their subject or career, we will work with you from the beginning in order to guarantee and fulfill exactly what you want to achieve with your program, and we will carry out all the organization and travel logistics before and during the experience.

STEPS TO PLAN YOUR TRIP

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STEP 1

CONTACT US

Contact us through our web form, email, WhatsApp or phone to share the needs and ideas you have for your group trip. We will guide you through this process by asking the correct questions.

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STEP 2

WE DESIGN A PROPOSAL FOR YOU

We develop a travel itinerary for your group based on your objectives, needs, special requests and estimated budget; supported by our experience and knowledge of the chosen destination and group management, also considering the contributions and ideas that you provide us during the process. The final itinerary will be approved until it is to your liking and you have accepted our proposal.

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STEP 3

GATHER YOUR GROUP

If you already have a defined group of people or students, this is the moment when we begin to register the participants for the trip. In case you do not have a group yet, we can help you promote your trip with presentations or electronic brochures or by providing material that helps you recruit a greater number of travelers. If you require it, we can go to your school, company or organization to present the itinerary through a conference and thus resolve the doubts or concerns of your audience.

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STEP 4

PREPARATIONS AND PAYMENT METHODS

Along with the promotion, our logistics team initiates the necessary preparations and provisional bookings to ensure that the trip goes as planned. As soon as you confirm us the trip and the number of participants, we make a payment schedule and begin to manage the relevant reservations. We check that all the documents are in order and we proceed with the planning of the activities that we will carry out.

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STEP 5

WE CONFIRM TRIP DETAILS

Throughout the planning, your travel advisor will be in constant communication with you to ensure that everything flows according to plan; we make the final adjustments, prepare informational meetings with parents, send recommendation documents and check final lists so that everything is ready until the moment we meet with your group to begin the experience.

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STEP 6

ENJOY THE TRIP AS ONE OF THE ATTENDEES

During the trip we will support you at all times with the management of the group and with the pertinent steps so that everything is carried out as we planned and thus you can enjoy the trip with the other attendees.

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TAILOR-MADE TRAVEL

For Ruta México, the personalization of our service means adapting all our knowledge to a group of travelers with specific characteristics and objectives to create the ideal trip for them. This not only to satisfy the needs of our travelers, but also to create a service with a unique value based on their tastes, hobbies, experiences, interests and objectives.

  • TRAVEL PREPARATIONS AND RECOMMENDATIONS

    We believe that it is important that before making any trip our participants prepare to live the experience in the best possible way, so days before leaving we share with them a document with specific recommendations for the trip, which contains information on what to bring, what not to bring, the rules and regulations to follow and instructions on how to behave and respect the culture of the destination we will visit.

    Another service that differentiates us from other group travel companies is that we also carry out informative talks in person or online for all our participants, as we want you to know us and dispel all your doubts before your travel experience.

    We also make sure to gather all the necessary information about the group with which we will travel to consider important questions about our assistants, to know if we will have participants who have special medical situations and who are vulnerable to specific situations.

    Communication is a fundamental element for our groups and for this reason we create private WhatsApp groups that include all the members of our group of travelers and our staff and we keep in touch with the parents of our travelers if they require it.

  • 24/7 ASSISTANCE

    During the trip, both your advisor and our general coordinators are in constant contact with our group leaders and local guides to guarantee both the safety of the group, as well as the smooth development of the scheduled activities according to the established schedules and to resolve any emergency or eventuality in the fastest and most efficient way possible.

    You are in good hands, we will work with you from start to finish to ensure we understand exactly what you want to achieve for your trip.

  • INFORMATION FOR STUDENTS

    Can you imagine visiting Apple headquarters or meeting an important CEO of a company that you admire? Or meet the people who make decisions in companies that are changing our lives? This type of approach and many more have had some of our participants in our programs and we would like to continue this interesting task to cultivate great minds.

    If you want to organize an academic trip at your school, we can guide you through the process and help you take the necessary steps so that it is approved by your teachers and career coordinators.

    Also, if you are a student and you are organizing an educational experience, we know that you want to motivate your other classmates so that they want to live an academic journey with a sense of learning, at this point we help you to disseminate information through various informational means such as presentations , talks and digital and printed material for your colleagues to find out and want to participate in our programs.

    If you belong to a board or table of students, come with us so that we can help you create an unforgettable experience for you and your fellow carrer or generation, we guarantee a trip full of learning, unforgettable moments, fun and knowledge that will serve you for your future career. Please contact us for more information.

WE ADAPT TO YOUR BUDGET

We know that the budget invested in a group trip is an essential issue to consider when planning the trip and deciding on the destination and the activities and services that it will include. We know that each group is unique and so is their way of traveling, so we adapt to your style and budget, whether you prefer to sleep in an all-inclusive hotel or a hotel that only includes accommodation, or you prefer to include or no dinners during the trip.

From experience we know that each group has a different DNA, which is why we provide a flexible and personalized service, that is why our advisors investigate the needs of each of our groups to adapt to their needs and budget, while continuing to provide a quality service.

PAYMENT OPTIONS

At Ruta México we offer you different payment options to make your trip practical and get closer to your experience. If you have an agreement with your company, university or college, we offer various payment facilities. Your travel advisor will guide you through the process to design the ideal payment plan for your group.

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Payments in Cash

Cash payments will be coordinated directly with travelers enrolled in our trips, and will be made according to the payment plan provided by your travel advisor to correspond with the needs of your group.

Depósitos Bancarios
Bank Deposits

Bank deposits or transfers should only be made to bank accounts authorized by your travel advisor.

Pagos en Tiendas
Store Payments

Make your payments at OXXO, Seven Eleven, Farmacias Guadalajara stores, with the plastic number that your travel advisor will give you.

Paypal
Paypal

Payments to our Paypal account are easy and fast and in the same way your advisor will support you throughout the process to make them.

Transferwise
Transferwise

To make international payments we use this tool because it is easy and safe for our international travelers.

Pagos Mixtos
Mixed Payments

You also have the possibility of making your payments using several of the alternatives that we have mentioned above, this means that you can make a combination between one and the other, depending on what is best for you and your group.

YOU'RE IN GOOD HANDS

We guide you through the process

We will work with you from start to finish to ensure we understand exactly what you would like to achieve for your trip.

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REQUEST A QUOTE

Let us help you in the planning of your next academic trip, contact one of our advisors to prepare a personalized budget for you.

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